How Modern ID Cards Are Different And Why Your School Should Use Them

Modern ID Cards

Identification cards make a school or campus safer for the kids and staff since it is simple to tell who belongs and who doesn’t right away. A temporary ID card is typically given to visitors to help identify them. In this way, it’s easy to see whether someone isn’t authorised to be in the building or on the campus.

Few schools nowadays, from elementary schools to huge university campuses, don’t give employees and/or students any ID security card. ID solutions, are typically used as a security measure, ranging from a straightforward photo ID badge to a smart card with embedded technology for many functions. The industry has significantly benefited from several incredible ID card printing technology developments in recent years. Different colour codes, barcodes, magnetic stripes, QR codes, and other safety and security elements can all be printed on school ID cards. The same photo ID card can be used for various applications within a school setting by fully utilising this technology. With cutting-edge ID card printers and software, schools can effectively expand the use of their ID cards in addition to monitoring and controlling access, making the most of their investment and resources.

Role of ID Card in modern times

Photo ID cards have come a long way over the last few decades, especially those prevalent in the K12 school segment.

Based on a recent survey our organization conducted among K-12 customers in the United States, over 94% of the schools that responded use ID cards. The vast majority also print their cards themselves instead of outsourcing them to an outside service agency. The survey results confirm that the top three uses for ID badges are building and facility access, visual identity, and lunchtime programs, reinforcing that schools are getting the most out of their investment in a printer for identification cards.

While there is no question that student and teacher safety is a top priority in schools, IDs can be used for much more than just access control and visual identification. Using cards for various functions covers the initial investment in the printer or system; It uses technology for multiple purposes.

With budget probably one of the most significant deciding factors in which printer model a school ultimately buys, it’s essential to understand how IDs can improve processes and maximize resources. Expanding the use of ID badges on a school’s campus with some (or all) of the following applications can also optimize efficiency in other important aspects of academia.

Importance of School ID Cards

Modern school ID cards do much more than ever before. Like today’s workplace badges, they’re often filled with chips, barcode scanners, or other tech elements that make them work seamlessly in the digital environment that schools constitute. Among the many benefits of school ID cards are the following:

1. Greater security

At their most basic level, ID cards help ensure that every person on campus is identified. A school-issued ID card is a quick and easy way to determine whether or not a person belongs on campus. Similarly, modern ID card features, such as the ability to read chips, make installing more robust security measures on campus easier. For example, with an embedded chip ID card, students and staff may be required to scan their ID before entering a room or opening a building door.

2. Simplified tracking

Many schools are adopting policies requiring ID cards to be worn on lanyards or badges at all times, in plain sight. Campuses are fast-paced, crowded environments. It is not possible to physically judge every person who walks through the doors. Such policies that require ID cards to be physically worn improve the ability of security personnel to perform visual security more quickly. On large campuses, this makes it easier for surveillance to spot visitors or people who don’t belong.

3. Protect personal data

Schools are not immune to data breaches; attacks on student data are only on the rise. However, smart school ID cards can help prevent student data theft by securely storing student data on an encrypted chip. This information should not be shared and can only be accessed when the card itself is read. Both students and employees benefit from this extra layer of security.

4. Better access control to school technology

School technology, such as printers and computers, is notoriously difficult to control. It is used every day, all day long, by countless users and a kaleidoscope of purposes. However, these devices still require a level of security to be used safely. In such cases, it’s the most accessible and efficient way to control access to the technology at the source: the device itself.

For example, many schools use smart cards to allow users to log into computers or printers by linking their ID card to an account that records printing activity or usage. This ensures that only approved users can access school technology and that it remains secure when used by students or teachers. 

5. A more efficient visit process

On most campuses, visitors must register at the main office before setting foot on the grounds. This might include showing photo ID and giving details of where, when, and why someone is there. However, with a robust ID card infrastructure, this registration process is greatly simplified. School administrators can issue a temporary ID card that can be tracked based on where it was used. Track visitors without compromising their freedom and privacy.

6. Foster personal connections

An often overlooked benefit of school ID cards is their ability to foster connections among students. Policies that require ID cards to be worn in plain sight at all times make it easier to learn names and become familiar with classmates. Likewise, such systems also reduce the likelihood that a student will feel invisible or left out. The result is a greater connection between students, creating a strong campus community.


When taking into account the part ID cards play in student, facility, and device security, the significance of ID cards in schools is clearly seen. Schools must have strong security measures in place while also handling heavy traffic flows without any problems. These six advantages highlight how a smart ID with a chip is the ideal solution for balancing security and mobility. Each person may recall their high school ID. Many people continue to use theirs after graduation. In fact, ID cards are frequently the first kind of picture ID a person possesses, making them a fixture of the educational experience. However, the value of ID cards in schools has significantly increased in recent years. Since the invention of smart cards and badges with chips, ID cards have become an essential part of the educational setting. Here are six benefits of contemporary ID cards for teachers, administrators, and students.