An ERP software for schools helps manage all day-to-day school activities including administrative tasks, teaching, curriculum management, student attendance, student information, fee record management, homework management, etc
With ERP software for schools, all stakeholders can have a centralized dashboard view that lists all the relevant information. Not only that, with access to real-time data such as student’s progress, attendance records, and upcoming events, parents and teachers can stay updated, which enhances the communication between the institution and parents.
Why Should My School Invest in an ERP System?
Now that you have a better idea of what academic ERP software is, let’s take a closer look at how school management systems can benefit everyone involved in your teaching business.
Improved efficiency and productivity
For both teachers and school administrators, ERP software boosts productivity.
For example, instead of spending the first part of a lesson taking attendance manually, teachers can manage this task with just a few clicks on a phone, laptop, or tablet.
The smart nature of eduTinker, and its ability to automate essential processes, gives administrators and teachers more time to focus on what matters most.
When using ERP software, school administrators won’t need to manually send out reminders to parents about paying school fees.
Instead, an ERP system can be set up to automatically send out reminders when payments are due or overdue.
You can also manage and monitor your cash flow more effectively as our ERP software gives you insight into the fees you will receive in the future.
Enjoy better communication
Effective communication is the foundation of any relationship. This is especially true when it comes to your school’s relationship with students, teachers, and parents.
Bridging communication gaps with parents in particular helps ensure that students have access to the best possible learning environment. Many ERP systems have communication tools like bulk SMS and email, allowing schools to keep parents in the loop.
When parents know what’s going on at school, they can help support and guide their children. With an ERP system like eduTinker, teachers can access notes for each student, which helps them to better understand and cater to everyone’s learning needs.
If a teacher is absent or has left your school, other teachers can access their notes to know what coursework has been covered and where to pick up from.
eduTinker also allows you to easily store data related to student attendance, curriculum management, behavior, and class progress. When students feel supported, their confidence and motivation can improve, which positively affects their performance.
Easier school data management
Before you invest in school management software, it’s important to understand that the best ERP systems are cloud-based. This means that all the data relating to your school is accessible at any time and from anywhere. This gives you complete control over every aspect of your school because you’ll be able to keep track of all your data in one place.
With this information at your fingertips, you can make more informed decisions, which benefits everyone involved in your school.
The entire data of a student’s life cycle can be captured in one place with a school ERP system, starting from pre-admission right through to alumni data.
Improved billing and finances
When it comes to administrative tasks like managing school finances and fee payments, eduTinker is the ideal platform to invest in.
Not only can you add pricing methods and payment dates to student profiles, but billing amounts will automatically be calculated when a learner is added to a class or lesson.
This also creates better transparency among parents and school administrators because everyone knows exactly which amounts need to be paid and when.
Rather than having your staff spend hours on the math involved in the financial aspect of your school, you can save time and money by automating these processes.
In addition to managing payments and pricing your courses, eduTinker’s ERP system allows you to:
- Add discounts to fees, which you might want to implement for early or bulk fee payments.
- View payment history and analyze which fees were paid on specific dates.
- Get access to overdue payments and easily send reminders where relevant.
- Take a look at future fees that are not due yet. This will give you the ability to predict your school’s finances.
- Customize invoices that include your school’s branding, like the example below:
- Combine payments from students of the same family.
- Accept partial payments and keep track of what parents still owe you.
Having your billing processes completely automated by a school management system cuts costs and improves the efficiency of your financial department.
Sophisticated reporting
It’s vital that you know what’s going on within your school at all times. You also need to be able to see how your school has progressed and how it’s likely to perform in the future.
Having access to this information helps you make more informed decisions about your resources and allows you to make more accurate predictions. With eduTinker, you can create detailed reports based on the data captured within the system.
These reports allow you to assess aspects of your school that simply wouldn’t be possible without an ERP system. Reports can include anything from student progress and attendance management to the payment history of each parent.
Better learning outcomes
Students deserve to grow and thrive in the best possible learning environment—and investing in a school management system can play a significant role in helping you achieve this.
An ERP system helps schools deliver learning experiences that are tailored to students’ needs.
By being able to view and analyze a student’s progress, attendance, and behavior, teachers can provide lessons that suit the specific needs of their classroom.
If a teacher sees that students are struggling to make progress on a certain module, they can spend more time with them to ensure they understand the material better.
How Do I Choose the Right ERP Software for My School?
Now that you know what school ERP software is and how it can benefit your school, here are some points to think about when comparing various school management systems.
Consider pricing
All business owners want to see a return on investment (ROI) on the software they purchase.
To make sure that the ERP system you choose is suited to your school’s budget, make sure that you compare pricing before you make a final decision.
You can also approach ERP software providers and ask them to give you a free demo of their software.
This will help you make a more informed decision about which one is the right fit for your school’s needs.
Cloud-based is your best option
Cloud-based software allows you to access the platform from anywhere in the world.
For your school’s purposes, this means that students can access resources and class notes on the ERP system whenever they need to.
Data security
The General Data Protection Regulation (GDPR) that was introduced in 2018 requires schools to put measures in place to protect student and parent data.
Your school is accountable for protecting this sensitive information, and certain laws are in place about how much data you can collect.
The best school ERP software will be GDPR-compliant, meaning that it allows you to collect and store data in a way that is legal, confidential, and safe.
eduTinker protects school data by:
- Using encrypted passwords.
- Tracking and reporting any data breaches.
- Creating regular backups so that we can restore any lost information.
- Removing data from the system 24 months after the profile is inactive.
Scalability
As your school grows, so should the software you invest in.
Not only do you need the ERP system you choose to suit your school’s current size, but you also need it to be just as effective when you grow and operate on a larger scale.
To ensure you’re able to continue using the ERP system effectively, make sure that there are no limits to the number of students or data you can store or manage on the platform.
Conclusion
With an integrated school management ERP system in place, schools are able to upgrade their daily school administration processes. In the case of admissions, schools can use School ERP Software to carry out all the processes in a paperless manner, leading to better efficiency and saving time and costs. With better records management, student and staff data can be accessed easily and anytime, reducing errors.
