Why is Student Data Privacy and Security Important?

Data Privacy

When discussing data security’s implications in education, one frequently asks, “Why does data security for students’ information matter?” While it is true that most adults and teenagers frequently enter personal information into services that may not keep it private or secure, such as social media, there is a significant difference between this and what occurs in the educational setting.

Educators or students enter student information into an online database selected by educators on a student’s behalf. Students and parents rarely ask for permission, and younger children cannot make such decisions. The service providers and educators have an obligation and responsibility to ensure that the student’s data privacy is secure.

Over the past few years, it has been discovered that remote attacks were possible in several educational apps used by children at school and that many other people did not protect against eavesdroppers. Intruders can obtain various confidential information about students and teachers such as first name, middle initial, last name, gender, date of birth, teacher email addresses, name and address of the school, parent email address, usernames, teacher and class roster affiliations, class photos with students labeled by name, reading level and progress assessments, and an email address by exploiting remote attack vulnerabilities.

Such intruders can access the same information and voice recordings by listening to unencrypted network messages. These issues can be resolved by incorporating a student management system and ensuring school data privacy for students, teachers, and parents.

Understanding Student Privacy and Data Security

Data security (or data protection) entails enforcing authorized access, whereas data privacy depicts controlling when and where authorized access rights may be exercised. According to the International Association of Privacy Professionals (IAPP), the distinction between data security and privacy is a “focus on the use and governance of personal data” versus “data protection.” Data security is an important safety measure for securing student and faculty files, databases, and network accounts. Datasets are then secured from outside threats by fostering a secure system. In exchange for fostering an up-to-date system for data security and privacy, students, faculty, and parents can rest knowing their data is safe and secure. 

Notably, educational institutions must first raise an understanding of the importance of data protection, privacy policy discrepancies, and the origins of each data vulnerability, all while ensuring student data privacy.  

How to Protect Student Data Privacy

Everything you’ve just read may appear frightening, but don’t worry! There are countless ways to enhance and protect student data privacy. While some tips may be more invested than others, implementing all measures will result in a strong system for securing student data privacy.

Examine the Data Privacy Policies

Every classroom app or third-party tool should include a data privacy policy outlining how they treat their users’ data. Check that the fine print adheres to your school’s ethical and safety guidelines and that the third stakeholders keep their word.

Encrypt Private Information

Any sensitive information, from email messages to voice messages, should be provided extra protection.

Remove Files Regularly

Getting files from the internet or the cloud has never been simpler or more convenient, but once used, these old files usually end up waiting in the download folder. These unused files may contain malware or be a backdoor by hackers and must be deleted regularly.

Take Caution When Sharing Records

Data breaches can arise within an organization through malice or, more commonly, negligence. One method for reducing internal risks is prohibiting access to or public conversation of student data, except when there is a legitimate educational need. The lesser people who have access, the less likely a mistake will occur. 

Realistic training

Training courses for teachers, administrators, and students are required, and these learnings can be made much more impactful by treating them as real-world test cases. It is critical to demonstrate tools for attacking and preventing data breaches using resources such as sample or mock data.

Do Not Remain Logged In

If computers and other learning platforms are password-protected, every user must log in or lock out when not directly interacting. This ensures that no one has free access to information they should not have.


The online world of safety and data privacy knows no bounds. While educators and administrators are frequently trained before the start of the school year, schools must ensure that they are also teaching students prevention measures. Furthermore, schools should be aware of any student data protection acts enacted by implementing data privacy in schools.

Teaching Students About Privacy Issues

When teachers comprehend the student data privacy issue, they can be far more effective in teaching students how to stay safe. Students should be taught the following tips to help protect their privacy. Combined, they can provide a formidable defense against potential threats. 

·       Maintain the most recent versions of mobile devices and apps.

·       Do not visit unknown websites or click on random links.

·       To prevent granting account access, delete or report suspected emails.

·       Update and secure all internet-connected home devices.

·       Make use of strong passwords, multi-factor authentication, and double-check privacy settings.

·       Use social media responsibly; avoid posting personal or sensitive information.

·       To secure sensitive information, avoid using public and free Wi-Fi networks.

·       When charging mobiles in public places or charging stations, do not grant privileges.

·       Change the factory password to protect your home Wi-Fi connectivity and digital devices.

·       Install recommended updates to optimize your computer system, search engine, and security software.

Questions to Ask Your Parents

Students’ parents and guardians should be aware of the risks to school data privacy. When it comes to safeguarding privacy, all of the methods given above can be useful tools for both parents and students, but parents can also ensure that these schools are ready and updated with their privacy measures. Informed parents will hold schools and organizations accountable and force them to recognize privacy options they may not have considered previously. Here are some questions that parents and schools can ask themselves and their children’s schools: 

Is there a website for your child’s district or school that explains student privacy and educational technology tools used in the classroom?

What notifications or structures did you get at the start of the year?

Who is in charge of monitoring student data in our district or school district?

What security safeguards are in place to safeguard my child’s data?

What kind of privacy training do educators receive?

How can I access the information gathered about my child?

How long does my child’s school or district keep the data on them?

How does the district or school hold external service providers responsible for keeping student data confidential?


With a great deal of risk and so many things to discover, schools and universities frequently seek the assistance of third parties to manage student data privacy. These solutions can assist in making things simpler and more secure.

eduTinker provides privacy and security for school devices by using student management system tools that enable students and staff to take computers off-site with little to no risk. Our team can deter theft and optimize work by automating device security measures. All of this is accomplished using student information systems and student management systems at schools that make it simple to visualize where all devices are in terms of classrooms, tags, and statuses. If you want the most reliable and effective management tool for your institute, eduTinker is here! For more info, visit our website https://edutinker.com/